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HVAC / Refrigeration Project Manager

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About the position

Kwik Trip is seeking an experienced HVAC / Refrigeration Project Manager to lead mechanical construction and retrofit projects across our retail and support facilities. This role places a strong emphasis on commercial refrigeration systems, including rack systems, walk-ins, and store-level cooling equipment. You’ll play a key role in ensuring refrigeration and HVAC systems are installed safely, operate efficiently, and support reliable store operations across a growing network.

Responsibilities

  • Lead HVAC and refrigeration projects, including remodels, new installations, system replacements, and emergency replacements
  • Manage projects involving rack refrigeration systems, walk-in coolers/freezers, and display cases
  • Oversee field execution, conduct site visits, and ensure projects stay on schedule and meet safety standards
  • Collaborate with engineering, procurement, and construction teams on scope, budgets, and timelines
  • Serve as the primary contact for refrigeration and HVAC contractors
  • Manage bidding, contractor selection, and project scopes of work
  • Track project budgets, change orders, RFIs, and documentation
  • Evaluate existing systems and develop upgrade or replacement plans
  • Coordinate equipment ordering and ensure on-time delivery for projects
  • Oversee system startup and commissioning, including performance verification
  • Provide technical support to service technicians and facilities teams
  • Stay current on refrigerant regulations, compliance standards, and new refrigeration technologies (CO₂, low-GWP systems)

Requirements

  • 4–6 years of experience managing HVAC and/or refrigeration projects
  • Strong experience with commercial refrigeration systems (rack systems, piping, or controls preferred)
  • Experience coordinating contractors and managing field execution
  • Ability to read and interpret mechanical and refrigeration plans
  • Knowledge of refrigerants, compliance requirements, and environmental regulations
  • Familiarity with building automation systems and mechanical design principles
  • Strong communication, organization, and problem-solving skills
  • Ability to manage multiple projects and deadlines

Nice-to-haves

  • Associate degree in HVAC, Refrigeration, Construction Management, or related field
  • Universal EPA 608 Certification
  • PMP or similar project management certification

Benefits

  • 40% of pre-tax profits back to coworkers
  • Bonuses ranging from 8-12% of each coworker’s gross annual wage
  • Health insurance
  • 401k
  • Paid time off
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