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Business Coordinator, Emergency Medical Group (Hybrid)

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<div><p><strong>Minimum Qualifications:</strong></p><p>Associates degree or equivalent and 2 years of office related experience. </p><p> </p><p><strong>Job Description:</strong></p><p>To manage, coordinate, and directly support the administrative, business management, and/or staff activities within a process/department. <br> </p><p><strong>Department Marketing Statement</strong></p><p>Seeking a strong candidate to provide administrative support to eight current Emergency Medicine faculty, managing the clerkship duties which includes over 200 students with thirteen blocks, and will also serve as a backup for the Assistant to the Chair.  In addition, the position will support additional faculty and residents as they are hired. Our mission is to: Improve health for the people of Texas and around the world by offering innovative education and training, pursuing cutting–edge research, and providing the highest quality patient care in a compassionate manner. </p><p><strong>Job Duties:</strong></p><ul><li>Serves as Accountable Property Officer for the Process/Department maintaining property accounting records including the acquisition of new or disposal of obsolete equipment and conducts annual physical inventory of capital equipment.</li><li>Assists in the development of Process budget.</li><li>Monitors current status of the Process budget including income and expenditures.</li><li>Reconciles Process accounts comparing entries on ledgers with invoices, journal vouchers, and purchase orders to verify accuracy of posting and receipt of payment for services provided by the Process.</li><li>Identifies variances in expenditures and reports to customers as appropriate.</li><li>Coordinates the process’ accounts receivable and posting revenues.</li><li>Maintains detailed reports and records of accounting data.</li><li>Assists in the preparation of detailed financial, statistical, and annual reports.</li><li>Assists in the preparation of comparative analysis reports and statements reflecting variations in the expenditures and revenues.</li><li>Assists in conducting cost studies regarding the process’ charge structure/billing system.</li><li>Coordinates and processes employee travel arrangements and reimbursements ensuring compliance with current UTMB Travel Guidelines.</li><li>Process requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelines.</li><li>Coordinates and processes employee business expense reimbursements ensuring compliance with current UTMB policies and procedures.<br> </li><li>Provides administrative support for the Faculty of the Department of Emergency Medicine.</li><li>Assists with coordinating Medical Student, PA/NP student, EMT/Paramedic and Resident rotations, evaluations and activities as needed.</li><li>Analyzes and standardizes procedures for improved efficiencies.</li><li>Prioritizes daily work assignments.</li><li>Contributes ideas and suggestions for improvements to the process.</li><li>Supports and assists in the cross training of team members.</li><li>Good overall knowledge of Non-Exempt Administrative Support role skills.</li><li>Adheres to internal controls and reporting structure.</li><li>Performs additional duties as assigned by the Department of Emergency Medicine Administration or the Chairman of the Department of Emergency Medicine.</li><li>Willing to learn new skills to assist with the development of the Department of Emergency Medicine.</li><li>All other duties as assigned.<br> </li></ul><p> </p><p><strong>Salary Range:</strong><br>$44,000 - $55,000; Commensurate with experience <br> </p><p> </p><p><strong>Equal Employment Opportunity</strong></p><p>UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.</p></div>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...