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Document Controller

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📍 Malaysia, KL | Power & Renewables Sector

Join APD Global and help power the future of Australia.

We’re hiring a key role within our Developer Team at APD Global:

🔧 Document Controller

About APD Global

At APD, we deliver engineering and design solutions to power utilities, electricity generation developers, and the mining and resources sectors across Australia and New Zealand. Our team of over 400 professionals operates from 15 offices throughout the APAC region.

The Role

This role is responsible for managing, tracking and maintaining project documentation across multiple engineering and infrastructure projects. You will work closely with project teams, clients and stakeholders to ensure all documentation is accurate, compliant and efficiently controlled throughout the project lifecycle.

🚧 Key Responsibilities

  • Manage the receipt, registration, distribution, and filing of project documentation
  • Maintain document control systems, registers, and databases in accordance with project and client requirements
  • Ensure all incoming and outgoing documents are properly recorded, version controlled, and distributed to relevant stakeholders
  • Coordinate document workflows between engineering teams, project managers, clients, and subcontractors
  • Monitor document review cycles, approvals, and overdue actions
  • Prepare transmittals, reports, and document status updates for project teams
  • Ensure compliance with company procedures, quality standards, and client document control requirements
  • Support project teams with formatting, templates, and document management processes
  • Maintain confidentiality and security of sensitive project information
  • Assist with project close-out documentation and final handover packages

🧠 About You

  • Previous experience in a Document Controller or Project Administrator role within engineering, construction, infrastructure, telecommunications, or related industries
  • Strong organisational skills with high attention to detail
  • Ability to manage large volumes of documentation across multiple projects
  • Excellent communication and stakeholder coordination skills
  • Proficient in Microsoft Office Suite and document management systems
  • Ability to work independently and manage competing priorities in a fast-paced environment

🌟 What We Offer

  • Competitive salary package
  • Opportunity to work on major infrastructure and engineering projects
  • Collaborative and supportive team environment
  • Long-term career development opportunities within a growing business
  • Centrally located Kuala Lumpur office with modern working environment

APD is an equal opportunity employer committed to fostering a culture of equity, diversity, and inclusion. We encourage and support our employees to bring their unique talents, backgrounds, and expertise to create exceptional outcomes.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...