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Receptionist

Other Jobs To Apply

Serve visitors by greeting, welcoming and directing them appropriately. Notifies company personnel of visitor arrival. Maintains security and telecommunications system. Inform visitors by answering or referring to inquiries. Responsible for the daily administrative activities of the office. Such responsibilities include juggling phone calls, handling mail, offering administrative advice when needed.

Duties:

1) Front Desk Administration
  • Attend internal and external calls promptly and efficiently.
  • Take messages when the respective person is not available.
  • Attend to suppliers and visitors as needed.
  • Inform departments or individuals of guest arrivals.
  1. General Admin Function
  • Manage, maintain and update document filing systems.
  • Liaise with the The-Lady for meeting beverage service.
  • Ensure meeting rooms and front office are clean and neatly arranged.
  1. Communication & Correspondences Services
  • Assist in maintaining the phone system (e.g., new lines/ extensions).
  • Monitor and distribute all incoming and outgoing mail.
  • Update/ prepare the monthly Administration duty roster.
  • Record/ minute conversations and decisions during meetings.
  1. Others
  • Undertake ad-hoc tasks (e.g., event coordination, training program support).
  • Perform other clerical, administrative and basic analytical tasks.
  • Involve in front-line reception and customer service tasks.
  • Any other task as requested by the management and the department Personnel from time to time.
Responsibilitites
  • Ensure no delay in greeting and informing about expected guests.
  • Monitor and maintain the security of the office through visitor access control.
  • Ensure the smooth operation of front desk and administration functions.
  • Maintain communication flow by distributing mail and phone updates on time.
  • Maintain continuity among work teams by documenting and communicating actions and irregularities.
  • Support efficient and effective company events and internal operations.
  • Ensure professional communication standards in written materials.
  • Assist management in additional tasks as required, ensuring overall business operation support.
Requirements
  • Good communication skills in English and Bahasa for both written and oral.
  • Diploma/ SPM certificate.
  • Proficient in MS Office Applications, i.e. Word, Excel, PowerPoint and Outlook.
  • Pleasant personality.
  • Highly motivated and good teamwork.
  • Able to work independently.
  • Mature, punctual and disciplined individual, taking his job and responsibility seriously.
  • Reliable, hardworking and able to take and carry out instruction.
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